Standard for Management of Electronic Accounting Archivesrelease! Dimensity supports the informatization construction of electronic accounting archives in government agencies, enterprises, and institutions

Recently, the National Archives Administration released the "DA/T 94-2022 Electronic Accounting Archives Management Standards", which will be officially implemented from July 1, 2022.

Specification requirements

With the development of the Internet and the popularity of electronic invoices, accounting materials are commonly used in the industry. How to standardize and securely store electronic accounting records, electronic accounting information, and other related materials has become a hot topic of concern in the industry. The official issuance of the "Management Standards for Electronic Accounting Archives" (hereinafter referred to as the "Management Standards") has pointed out the direction for the management of electronic accounting archives, providing a systematic approach to accounting archive management.

According to the Management Standards, units should strengthen the management of electronic accounting archives, establish and improve management systems for the formation, collection, organization, archiving, storage, statistics, utilization, identification, and disposal of electronic accounting information,Adopt reliable security protection technologies and measures to ensure the authenticity, integrity, availability, and security of electronic accounting records during transmission and storage.

According to regulatory requirements, electronic accounting records should be stored online and offline. Among them, offline storage prioritizes disc storage; At the same time, requirements and regulations have been made for storage security, storage age, security testing, and other aspects.

　　solution

Throughout its history, Dimensity has been deeply involved in optical and magnetic storage, and has been deeply involved in the development of multiple industry standards for electronic archives. It has tailored magnetic optical fusion storage and archiving solutions for multiple industries. According to the standards for electronic accounting archives, the following solutions are provided for the storage of electronic accounting archives in government agencies and enterprises.

The system is equipped with a fully automatic archive CD burning and printing device, CD detector, intelligent storage cabinet independently developed by Dimensity. At the same time, an intelligent CD library is deployed to achieve the integration of offline/online automatic burning of electronic archives, regular safety testing/early warning, secure intelligent storage, and fast retrieval of the entire process. It creates a one-stop standardized management of electronic accounting archives.

Reference modification solution

　　Standard interpretation&advantages of the plan

　　Safe, reliable, intelligent, and efficient

According to regulations, it is necessary to ensure the authenticity, completeness, and controllability of electronic accounting records during the migration process, in order to prevent the loss or illegal tampering of information in electronic accounting records during the migration process.

Firstly, optical disc storage itself hasHigh reliability, long storage life, tamper proofWaiting for advantages is the * choice for archiving electronic accounting records. In addition, the system is equipped with intelligent recording devices and intelligent robotic arms, which can automatically retrieve and release disks, and support functions such as timed, quantitative, and automatic splitting of large files for recording. There is no need for manual supervision throughout the process, avoiding safety issues such as manual intervention, and saving manpower and material resources.

　　Reliable archiving for long-term preservation

According to regulatory requirements, the retention period of electronic accounting records that have passed the inspection is divided into permanent and regular periods. The regular period is generally 10 years and 30 years, and each unit can choose a higher retention period according to work needs.

DimensityArchive level CDAfter durability testing, all technical indicators are superior to industrial standards,Archive lifespan greater than 20 years，Physical storage lifespan greater than 30 years，BD Blu ray disc archiving lifespan greater than 30 years.Paired with an intelligent CD cabinet, it has advantages such as dust prevention, pollution prevention, interference prevention, static electricity prevention, theft prevention, and tamper resistance. Its user permission management function also enhances the security of archive data.

　　Regular testing and timely warning

According to regulatory requirements, electronic accounting vouchers received must undergo authenticity, integrity, usability, and security testing, and can only be accepted after passing the testing. After storage, the CD should undergo a sampling machine reading inspection every 4 years, with a sampling rate of not less than 10%. If any problems are found, timely measures should be taken.

The Dimensity professional archiving CD detector can achieve full process detection such as pre recording detection, pre archiving detection, and post archiving detection. Only those that meet the standard requirements can be archived, alerted, and promptly migrated CD data to ensure the safety and reliability of CD data.

Powerful * Compatible

This solution not only meets the requirements of the "Management Standards" for the storage and detection of electronic accounting records, but also has more functions such as quick query and online retrieval. Moreover, the devices are interconnected and seamlessly integrated with accounting file management systems, making them compatible. The core equipment is independently developed by Dimensity, a domestic brand, and independently controllable, which helps achieve intelligent archiving of accounting archives throughout the entire process.